Procurement Unit

SAMUEL ADU-POKU (PROCUREMENT OFFICER)

In 2007, the Procurement Unit was established under the Finance Office. Members of Staff of the Finance Office were in charge of the Unit from the time of inception until January, 2011 when a substantive Assistant Procurement Officer was recruited in February, 2011 to head the Procurement Unit. The Unit was put under the office of the Rector at the beginning of 2011.

Vision

To become a world-class, efficient, transparent, accountable and professionally managed public sector procurement system that enjoys high level of business confidence and ensures consistent attainment of value for money in the procurement of goods, works and services.

Mission

To harmonise the process of procurement in the Polytechnic to secure a judicious, economic and efficient use of public funds to ensure that public procurement is carried out in a fair, transparent and non- discriminatory manner while promoting a competitive local industry

Main Activities

The main activities of the Procurement Unit include the following:

  1. Ensuring that the procurement activities of the Polytechnic is efficient, effective and in line with the Procurement Act 2003, Act 663;
  2. Providing inputs for the formation of strategy to support and strengthen the capacity requirement for an effective procurement system in the Polytechnic;
  • Preparing procurement plans for goods, works and services for the Polytechnic;
  1. Publishing the Polytechnic’s approved Consolidated Procurement Plan, contract awards and other publications on Public Procurement Authority (PPA) website;
  2. Supervising the maintenance and updating of proper database of suppliers, service providers and consultants;
  3. Assisting in managing and monitoring contracts to ensure compliance with contract terms; and
  • Any other duties assigned by the Rector.
  1. Organise seminars on the processes involved in the procurement process for Deans of Schools, Heads of Departments/Units for proper understanding of the procurement cycle;
  2. Develop procurement procedures (procurement policy) for the Polytechnic;
  3. Organise workshop for suppliers on performance enhancement and capacity building i.e. to increase their skills;
  4. Advocate for the employment of more professionals to strengthen the capacity of the Procurement Unit;
  5. Assist the Polytechnic to reach the maturity stage of the Public Procurement Authority’s, Model of Excellence.